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Best Printer For Occasional Use

Occasionally, people print documents at home and don’t find heavy-duty work. Therefore, occasional users should purchase laser printers instead of inkjet or photo printers. Can inkjet printers print regular documents? In short, yes, they can print but with a high running cost. Because when you command any photo printer for the black and white document printing, it considers it color document automatically. Therefore, this print output costs the same as color printing.

At home, there is no need for frequent printing, so when you print with a photo printer and leave it for weeks, its nozzle dries out. The maintenance of the nozzle costs a lot. Therefore, you should consider monochrome laser technology the best printer for occasional use. Because there, it uses toner, which melts during printing time and does not dry.

I searched and tested multiple printers and selected the top six best printers for occasional use. One of them is HP which is my favorite due to its instant ink program. However, read the entire article to dig more about other occasional use printers.

List of 6 Best Printer For Occasional Use
  • HP Color LaserJet Pro M454dw Printer
  • Brother HL-L3210CW Digital Color Printer
  • HP OfficeJet 3830 All-in-One Wireless Printer
  • Canon Pixma iX6820 Wireless Printer
  • HP LaserJet Pro M29w All-in-One Laser Printer
  • HP OfficeJet Pro 8025 All-in-One Printer

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List of Six Best Home Printers for Occasional Printing

HP Color LaserJet Pro

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With solid printing output, HP Laserjet M454dw is the best laser printer for occasional home use. Because the printer is compact and suitable for small spaces, additionally, you will find robust connectivity options with this printer. Moreover, the device is multifunctional; you can print, scan, and copy with it simultaneously.

As for weight, whether the HP is not light and weighs 41.7 pounds, on the other hand, Brother HL-L8260CDW is 6 pounds lighter than Laserjet Pro M454dw. With its 2.7 inches color touch screen, you can configure multiple printer tasks.

As I said, it has the best connectivity option that includes Wifi, Ethernet, USB, peer-to-peer protocol, and Wifi-Direct. This thing attracts home users to purchase it. Whether the initial price is lean, its high running costs are annoying.

Brother HL-L3210CW

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Being a home user, if you want a printer with good text and photo output, consider looking at Brother HL-L3210CW. However, the paper holding capacity of the device is appreciatable. It’s an all-in-one printer for occasional home use due to its multiple functions.

One noticeable thing is that Brother is not originally a laser but an LED (light emitting diode) printer. Don’t worry about the user perspective laser and LED printers are the same. Brother weighs only 37.8 pounds, a bit lighter and smaller than its sibling Brother HL-L3270CDW.

You will find 250 sheets of total paper space and another over-ride sheet tray for exceptional paper. Its monthly duty cycle attracts its most users, which is 30000 pages. Only one thing is annoying, and that is the manual-duplexing print engine. For this reason, you need to flip the paper after one side of scanning.

HP OfficeJet 3830

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If you want the best small printer for occasional use, you must look at the HP OfficeJet 3830 AIO device. The design is light and compact, so you can easily place it anywhere in your home. Moreover, most consumers purchase this device for better photo output.

The printer is compact and weighs only 12.4 pounds. At the same time if we look at Canon TR8520, it weighs 5 pounds more than HP. As the size and weight of the printer are smaller, it entertains with a smaller paper holding capacity. The main drawer can hold 60 sheets; the output tray will only put 25 sheets, but this capacity is enough for home use. Thus, Canon TR8520 will handle 200 sheets from two input sources.  

Additionally, HP OfficeJet 3830 has an automatic document feeder (ADF), but on the other hand, it lacks auto-duplexing. Remember that home users don’t use scanners occasionally.  

Canon Pixma iX6820

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Most consumers prefer cheap printers for occasional use because they don’t require a heavy-duty printer but desire to have an AIO device. Therefore Canon invented Pixma iX6820, which is inexpensive and prints wide format (tabloid and super-tabloid size) pages with outstanding output.

Moreover, users will find great connectivity options, including Wifi and Ether, which is enough for home users. You will find a good photo and text output which is the ultimate wish of any home user or small office. If the device’s price is lean, you must compromise on features like printing speed.

Canon Pixma iX6820 entertains its users with 2.9 pages per minute printing (ppm). While the Epson WF-7010 comes with 4 pages per minute (ppm) printing. Remember that Epson is more expensive than Canon. My selection for this printer is better output with a lean price.

HP LaserJet Pro M29w

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HP Laserjet Pro M29w is an all-in-one printer that can easily print, scan, and copy. Attractive price with better printing output attracts its users to it. However, its monthly duty cycle is great for home use, and you will find variety in connectivity. It includes Wifi, USB, and Wifi-Direct.

Additionally, its running cost is very lean but only with HP ink free subscription program. However, the printing speed is admirable, and HP prints 19 pages in a minute, which is more than the device’s price. At the same time, the Canon Pixma iX6820 allows only 2.7 pages in a minute.

Consumers sacrifice the auto-duplexing features at the lean price, which are not that useful for home users. Therefore, this lack ness does not matter a lot. Moreover, you will find one year of hardware warranty which is just an additional gift for any user.

HP OfficeJet Pro 8025

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A fast printer is the choice of most users because it simply saves time. If you also wish to have a fast printer, look at HP OfficeJet Pro 8025, a multifunctional device with a scanner, copier, and printer. It’s a rich featured printer with robust printing output and borderless printing.

HP is a 30-pound AIO printer that is 7.8 pounds lighter than Brother HL-L3210CW. HP OfficeJet Pro 8025 has a manual duplexer of 35 sheets of legal and letter size pages. While Canon TR8520 only scans 20 sheets manually. The HP M454dw and Pro 8025 have 2.7 inches color touch screen to control the navigation of the printer.     

I purchased this printer because of the instant ink subscription program, due to which my ink cost was lower, which was beneficial. This printer has only one input tray, but you don’t need an additional one for home use.

Things to Consider Before Buying the Best printers for Occasional Use

Are ink tank printers suitable for occasional use?

Following are some advantages and disadvantages of using an ink tank printer. I hope it will be beneficial for your next home printer purchase.

Advantages of Ink tank Printers

Ink tank printers are a lean price; therefore, most users get attracted. However, there are multiple ink bottles with different color inks, which add details to the photos. These printers are also reservoir printers because of their ink tank reservoirs. This masterpiece printer is just for you if you want to print photos at home and almost daily or weekly. Their running cost is also lean due to the cheap ink color.

Drawbacks of Ink tank Printers

These ink tank printers are special equipment for photo printing, and their text-based document printing will disappoint you. They mainly use cyan, magenta, yellow, and black inks. For example, you must replace the entire reservoir for any ink end. It may cost a lot. Another disadvantage of using an ink tank printer is that you have to use it frequently. Once you open the printer and leave it for a long period, its nozzle dries out, and repairing it requires a lot of costs.

How to save on Printing While Printing at Home?

There are two printing types of outputs monochrome (black and white) and color printers. Both have their perspective of use. Let’s see the difference between them.

Monochrome PrintersColor Printers
Monochrome printers are inexpensive because they have only one ink reservoir or black toner.Color printers are relatively expensive because their inks are expensive, and if you print a colorful picture, it will cost more than a lot.
Its initial cost is very lean, and most consumers prefer using it.The upfront cost of every color printer is high.
Remember that monochrome printer are mostly available with heavy-duty cycles. Therefore, users enjoy a lot of printing with one-time cartridge filling.  Color printers have low duty, and frequent ink refilling costs a lot.
Another thing is if you require a printer for home use, you mostly print assignments and documents instead of photos. For this purpose, a monochrome printer is perfect because a black and white printer has the quality of printing black documents very neatly.Color printers are best for photos which is mostly not a frequent need of most home printer users. With a color printer, if you print documents, it costs a lot. Because the printer does not consider only black, it includes it in color printing.

How to Set Up a Printer at Home?

Describe where is the best place to keep the printer and what are the safety measures to keep the printer running for a long time without any issues.


Printers are sensitive devices you need to place in a safe place. Remember to place it away from the CPU so its heat will not disturb the printer’s working. Try to place it in the corner of the office or room where people may not hit it by passing through it. Keep away from moisture and dry air as well; otherwise printer head will clog.

Neer Ignore Manual

Always read the manual available with the printer because it has all the information related to the printer. Like features, warranty, connectivity, compatibility, installation, and driver information. These all are important factors of any printer. If you know everything about your device, you may easily configure issues in the future.

Driver Installation

A driver is a kind of software that enables your printer and computer to communicate with each other. As the latest, the driver is as modern features and ease of use options you will find. Therefore, go to your printer’s official site and install the latest driver for your printer. If you install an updated driver, it avoids loopholes and finishes your printing output.

Replacement of Cartridge

It’s the most important factor to consider because your printer is nothing without a cartridge. However, avoiding refilling cheap cartridges will not only ruin the print output. It will spoil the functionality of the entire printer. Low inks will spoil the inner parts of the printer. Therefore, by hook or by crook, consider purchasing a quality cartridge.

How much Should I Spend on a Printer for Home Use?

Purchasing any product depends on your need and usage. Most home printer users don’t need to print heavy-duty. They can purchase a printer in the $200 range. This cost printer may lack features like an automatic duplexer, but it’s OK. Because home and low-level printing does not require a high level of scanning but remember, these printers provide a quality output per your low-level need. You will find a moderate input tray of between 60 pages to 350 pages. These printers are rarely available with the dual tray.

Moreover, if you are running a home office and your needs are higher, you can jump to the $300 to $500 range of printers. These printers have mostly dual trays of almost 1500 sheets of space. Additionally, their duty cycle is also crazy, and most heavy-duty users prefer purchasing this high cost of printers. Both text and photo output of these printers are above par. If you require an AIO printer with all the sarcastic features, you must purchase a $300-$500 range of printers. One thing about this printer that annoys me is the bulkier size and weight of the printer. You require a separate room to place them.